9 Out-Of-Office Emails for Every Kind of Vacationer | AMA Travel

9 Out-Of-Office Emails for Every Kind of Vacationer

March 28, 2017

You’re finishing up work for the day, just about to leave for vacation. Chances are that crafting a funny, clever, or (at the bare minimum) informative out-of-office email reply is the last thing on your mind.

But OOO emails are important. They let people know 1) you’re not working now, 2) who to contact instead, and 3) you’re getting some well-deserved R&R.

Not sure how to set up automatic out-of-office replies for your email? Visit the help pages for Outlook and Gmail.

 

Tips for writing your out-of-office

  • Know your audience. If you’re sending this to clients instead of internal staff, you might want to stick with a more professional, less cheeky tone.
  • Put a return date. It helps to make it clear when you leave and when you’ll get back.
  • Give another contact. Make sure to supply the phone/email of someone they can follow up with if it’s urgent.
On Vacation Email

 

Choose an email template

Creativity all tapped out? Yep, it’s about time you went on holiday. Feel free to copy any of the emails below. And don’t forget to fill in the blanks!

 

1. You like rubbing it in

Hi team,

By the time you read this email, I’ll be on my way to beautiful [location]. No email. No laptop. No deadlines. #SorryNotSorry

Well, for [time duration], at least. Feel free to send all your requests to [coworker]. They can handle it.

Don’t miss me too much!

 

2. You want to share the benefits of taking a vacation

Hey everyone!

I am taking [date range] off to recharge my batteries [activity] in [location]. And you know what? You should, too.

Not-So-Fun Fact: Only 43% of us use our full vacation time each year :/ Yet going on vacation can improve your reaction time AND boost your creativity!

I will be happy to respond to all your lovely emails when I return home. But if you need immediate help please reach out to [name] at [email]. And let me know where you’ve decided to go on vacation!

 

Relaxing Beach Vacation

 

3. You’re stuck somewhere with lousy weather

Thanks for your email. I’ll be out of the office for [occasion], spending time with friends and family in [location].

Yes, I do realize they just received a huge dump of snow and temperatures have plummeted to -30° >_<

That’s OK. I’ll have [trip duration] to become unbeatable at [indoor game/activity]. You guys don’t stand a chance at this year’s [department] team-building.

 

4. You’re expecting a hectic family trip

I’m not in the office right now. I’m trading in the juggling of work projects for navigating family dynamics. And trying to keep embarrassing stories from being told in front of [partner’s or kid’s name].

I’ll be sleeping in my [family member’s] spare room in [location]. If you’re looking to get a hold of me, I’ll have limited access to my email, focusing most of my time on family and making sure no kids get anything shoved up their noses.

I’ll be happily returning to the office on [date]. But in my absence, you can contact [coworker/manager].

 

5. You have an awesome family getaway planned

The [last name] crew is out on a Disney adventure! From [date] to [date] we’re going to be filling our days with classic rides, fairy princesses, and Mickey-Mouse-shaped ice cream!

I plan to maximize my family time by not checking my email. However, [coworker] is kindly handling all my messages while I’m away. If you need anything, please contact them at [email] I’ll follow up with you as soon as I’m back.

Alternate:

The [last name] crew is out on a Mexican adventure! From [date] to [date] we’re going to be filling our days with sand castles, snorkeling, and lots of virgin pina coladas!

I plan to maximize my family time by not checking my email. However, [coworker] is kindly handling all my messages while I’m away. If you need anything, please contact them at [email] I’ll follow up with you as soon as I’m back.

 

Fun Family Vacation

 

6. You’re doing a staycation

You won’t find me at my desk until [date of return]. I’m currently binging on Netflix and catching up on things around my house. Maybe if I get adventurous, I’ll head outside, go shopping, or visit a museum.

Even though I’m staying in town, I won’t be around to help with any projects. [Coworker/manager] has offered to handle any requests/questions that come in. Contact them at [email/phone number].

See you on [date of return]!

 

7. You’re a bit of a joker

I’m out of the office now until [date of return] and I won’t be responding to emails.

I do have my phone with me. But there’s no way I’m giving the number out. Good luck guessing it!

Or you can just email [name] at [email]. But where’s the fun in that?

 

8. You prefer keeping it professional

I am away from the office and from my email until [return date]. If you need immediate assistance on any projects/requests, please contact [coworker/manager] at [email/phone number] and they will be able to help you. All other messages will be returned upon my return.

 

9. You’re mysterious

I am currently out of the office.

Where am I going? Wouldn’t you like to know.

What am I doing? That’s a secret.

When do I return? I guess you’ll find out once I start responding to your emails again.

 


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About the Author
David Little
David Little is the digital copywriter for AMA Travel. One of his favourite reasons for travel? Meeting new people and exchanging funny, scary, and bizarre stories from the road.